Computer networks can open an organization to a multitude of both internal and external threats

Computer networks can expose a business to multitude of threats. Without clearly defined IT policies and procedures regarding the usage of company issued computers, backups, Business Continuation Plan (BCP), the proper way to inventory IT equipment, company email use policy, data retention policy, and the Internet the organization can be left vulnerable to a variety of serious threats.

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A well-defined IT policy protects an organization from internal and external threats

Malware, social media surveys (e.g. “What is your Elf Name?”), and websites that are designed to steal, corrupt, or destroy information can be used against the organization and/or its stakeholders. Malicious websites can exploit vulnerabilities to install programs that allow for unauthorized access to a network and its data. Self-replicating “worms” can replicate files within hours to eventually bring down a network.

Cyber attacks can result in confidential information to fall into the hands of criminals or rivals. They might also modify or destroy important data like customer records accounts and records.

The proper management of IT use within the organization can eliminate many such risks. By implementing a well-designed IT policy, organizations gain protection from external threats, boost client and employee confidence, and help prevent internal IT & security breaches. 

An well thought out IT policy improves transparency and efficiency

An Acceptable Use Policy educates your employees what they can use the company computer network for. A properly trained workforce will help prevent accidental breaches arising from lack of training and enforcement.

Proper enforcing IT policies and procedures helps reduce potential threats to a network and most importantly its data. A well-run network is a key part a well-run business

Characteristics of a good IT policy

An IT policy is only as effective as the level to which it is practiced within the organization. Therefore, a good policy is one that is understood and is flexible enough your changing needs and remain flexible to changes in requirements, capabilities and as environments evolve. It is also important for policies to be up-to-date so as to remain relevant.

Designing and implementing a meaningful IT policy can present a daunting task. Companies without this core capability should consider approaching professional IT firms to advise and implement its IT Policy.