The International Facility Management Association (IMFA) defines facility management as

"A profession that encompasses multiple disciplines to ensure functionality of the built environment by integrating people, place, process and technology."

Key Points
  • Criteria for office space
  • Research a potential landlords
  • Ensure the office fits your needs.
  • Create a budget (allow the replacing stuff on a regular stuff)
  • Create a system to organize items, collect refuse, and handle recycling.
  • Have as few break rooms as possible. This will help facilitate interactions.
  • Hold company events (birthdays, week, anniversaries, etc.) at the office to increase morale.

Facility Management

The term “facility” refers to any range of establishments that serve a greater purpose such as providing goods and services.such as office space, retail space, and factories.

A facility is not soley the office space or building itself but everything included inside from your employees and customers/clients to the equipment inside the space. A Facilities department is responsible for making sure everything is in working order and propertly maintained. Just like your personal car, your space will need regular upkeep from regular cleaning, to a periodic deep cleaning of the flooring, areas that need repainting, and furniture, floor, and wall coverings that need to be replaced.

The IFMA has identified eleven core competencies of facility management that include the following:
  • Communication
  • Emergency Preparedness and Business Continuity
  • Environmental Stewardship and Sustainability
  • Finance and Business
  • Human Factors
  • Leadership and Strategy
  • Operations and Maintenance
  • Project Management
  • Quality
  • Real Estate and Property Management
  • Technology
What are the responsilibities of a Facility Manager?

Going beyond the scope of just building/office space maintenance management a facilities manager has many important responsibilities such as:

  • Finding the best way to allocate work space and oversee facility the layout.
  • Ensuring the facility is up to date with the latest BOMA standards
  • Make sure the company remains compliant with government regulations such as ADA (Americans with Disabilities Act) that assist people with disabilities, complying with OSHA Law & Regulations, the dealing with hazardous materials (HazMat), and maintaining a general overall safe working environment.
Many of these tasks are coordinated through the use of facility management software. For example, facility management software can help keep track of spaces and assets and keep records for reporting needs as well as ensure the facility is up to the latest BOMA standards. It is often a thankless job, however, because when everything is running smoothly as it should, no one realizes everything that is happening behind the scenes.

The Objectives of Facility Management

The facilities manager has a range of responsiblities some of these include:
  • Making sure the facility runs efficiently as possible
  • Ensuring the safety of workers and customers
  • Making sure building codes and government regulations are met
  • Saving money whenever possible
  • Finding ways to boost productivity
  • Creating an environment that is pleasing to both clients and customers
  • Facilities managers often use facility management software similar to a helpdesk ticketing system.